CONSTITUTION
ARTICLE 1. -- NAME
1. The name of this organization shall be the Greater Springfield Junior Amateur
Hockey League, and shall be a total USA HOCKEY LEAGUE.
ARTICLE 2. -- PURPOSE
1. To sponsor amateur hockey games at rinks in the Greater Springfield and surrounding areas in order to provide the opportunity for organized play for youth up through the age of 17.
2. To develop and foster good sportsmanship and conduct among all participants,
coaches and spectators.
3. To encourage parents, relatives and friends to support the League in an active and constructive manner.
ARTICLE 3. -- MEMBERSHIP
1. Membership in the League shall be be open to USA Hockey Registered Teams representing any community, sub-division or organization in the Greater Springfield and surrounding areas. Membership shall be contingent on adherence to the League Constitution and By-Laws, and such other rules and policies as established by the Board of Directors, and in meeting all financial obligations and assessments set by the League.
2. Application for membership by new Teams shall be given in writing to the League Secretary prior to September 15th of any given year and shall be approved by a two-thirds vote of the Board of Directors.
3. Any Association/Team may be dropped from membership for repeated violation of League rules, for conduct that is detrimental to the League and its stated purpose, for failure to meet its financial obligations or for any other cause that would warrant disassociation. Expulsion shall be by a two thirds vote of the Board of Directors.
ARTICLE 4. -- BOARD OF DIRECTORS
1. The management of the affairs and property of the League shall be vested in the Board of Directors.
2. The Board of Directors shall consist of the Elected Officers, and one representative from each member association. No association shall hold more than two (2) voting positions, (i.e. one (1) elected officers and one (1) Association Representative.
3. The Board of Directors shall hold a minimum of six regular meetings per year at times and places to be determined by the President of the League including the annual meeting which shall be held before the 15th of April at which time the election of officers shall be held. A schedule of all meetings to be held for the season shall be sent out with the notice for the first meeting.
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4. A Special Meeting of the Board may be called at the request of five Directors. Such a request shall be submitted in writing to the League Secretary. It shall clearly state the purpose of the meeting and shall be received at least seven days prior to the requested date of the special meeting.
5. A quorum shall constitute voting representative of one-half plus one of the Board of Directors including a minimum of 3 officers.
6. If a Director representing a member association is unable to attend a meeting, his vote may be cast by proxy by and individual from the same organization. The League Secretary shall be notified of any proxies prior to any vote.
7. An Director or Officer may be removed from the Board for cause by a two thirds vote of all Directors.
8. A roll call will be taken at the beginning of each meeting so as to keep an accurate record of attendance. Member associations shall be assessed a $10.00 fine for each Board of Directors meeting at which they have no representative present unless excused by the President.
ARTICLE 5. -- OFFICERS
1. The officers of the League shall be a President, 1st Vice President, 2nd Vice President, Treaurer, Secretary, Statistician and Ice Scheduler. They shall be elected to hold office for one year at the Annual Meeting in April. Tenure of office shall be from May 1st to April 30th.
2. The President shall call meetings of the Board of Directors, preside at these meetings, appoint committees and perform other duties normally associated with this office. This position is non-paying.
3. The 1st Vice President shall preside at meetings in the absence of the President and shall perform such other duties as assigned by the President. This position is non-paying.
4. The 2nd Vice President shall preside at meetings in the absence of the President and 1st Vice President. He shall serve as Chairman of the Protest Committee and shall perform other duties as assigned by the President. This position is non-paying.
5. The Secretary and Record Keeper shall maintain the League records, give adequate notification of meetings, record the minutes of these meetings, and handle all League Correspondence. In the absence of the Secretary, a Secretary Pro-Tem shall be appointed by the President. The Secretary shall also be in charge of the League Timekeepers. This is a paying position. The fee is to be set by the Board of Directors every two years in even years at the Annual Meeting to be held in April.
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6. The Treasurer shall deposit all funds, pay all bills and maintain adequate records of all League financial transactions. The Treasurer should present a written report to each Board of Directors at least once each quarter adn at the end of the fiscal year, May 31st. This is a paying position. The fee is to be set by the Board of Directors every two years in even years at the Annual Meeting to be held in April.
7. The League Statistician shall keep all the standings, records, penalties and post a copy of these at all the rinks. This is a paying position. The fee is to be set by the Board of Directors every two years in even years at the Annual Meeting to be held in April.
8. The Ice Scheduler shall be responsible for obtaining ice and the scheduling of all GSL games. He shall also determine if any GSL games are to be cancelled because of adverse weather. This is a paying position. The fee is to be set by the Board of Directors every two years in even years at the Annual Meeting to be held in April.
9. Any vacancy may be filled by a majority vote at any regular of special meeting of the Board of Directors.
ARTICLE 6. -- PROTEST COMMITTEE
1. The Protest Committee shall consist of the Second Vice-President as Chairman and two other members appointed by the President. In the absence of a Second Vice-President, the First Vice-President shall act as Chairman.
ARTICLE 7. -- NOMINATING COMMITTEE
1. The President shall appoint a Nominatiug Committee at the Playoff Schedule Meeting, held at the beginning of March consisting of not less than three persons, who shall nominate candidates for election as officers for the coming year.
2. A written report of the nominating committee shall be submitted to the League President and/or Secretary at least 10 days prior to the Annual Meeting.
3. Additional nominations for any office may be made from the floor at the Annual Meeting.
ARTICLE 8. -- OTHER COMMITTEES
1. The President shall appoint such other committees as he deems necessary to implement any League function or activity.
ARTICLE 9. -- FINANCIAL AUTHORIZATION AND LIABILITY
1. The President and Treasurer shall be authorized to sign all checks on behalf of the League. All checks over $500.00 must be signed by both the Treasurer and the President.
2. All bills for more than $500.00 shall be approved by two League officers prior to payment.
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3. The Treasurer's books shall be audited during July of each year by a qualified committee appointed by the President and a report shall be given at the first meeting of the following season.
4. The League or Board of Directors shall not be responsible or held liable for any injuries or loss sustained by individuals participating in its program or by spectators.
ARTICLE 10. -- AMENDING THE CONSTITUTION
1. Amendments to this Constitution must be made in writing and submitted to the Board of Directors at least 14 days prior to the Board Meeting at which such amendments shall be approved by a two thirds vote of the Board of Directors.
Amended 9/9/97